Instructions for Using the ACE Tool

Using the Accessibility Conformance Evaluation, or ACE Tool, can help expedite accessibility reviews for Electronic and Information Resources (EIR) during the procurement process.

1: Engage vendors

Engage vendors in conversations to determine potential solutions for your business needs. During this step, ask about accessibility compliance and enhancements, making sure to inquire how individuals with specific disabilities can access the product or solution.

2: Check the ACE Tool for specific VPATs

Consult the searchable online ACE Tool to see if vendor-completed VPATs are available. Make sure to verify that versions within the tool are the same as the solutions being considered. If the product is not listed, or if a VPAT link - shown in blue within the tool - is not available, contact the vendor to secure a completed VPAT.

3: Choose the most accessible product

Weigh your options and choose the most accessible product which meets your business need. (Not sure how to do this? Contact for help.) If the resource is fully compliant, no further action is needed. If not fully compliant, proceed to 4.

4: Check the ACE Tool for exceptions, if needed

If the chosen solution is not fully compliant, check the ACE Tool for any exceptions already in place, and proceed in the following ways:

  • If a System-wide or Campus-wide accessibility exception is documented, notify procurement personnel by referencing the resource listing within the ACE Tool. 
  • If a College or Departmental accessibility exception is in place for your specific unit, the IT accessibility team must confirm that the version and scope of use are the same, in which case an additional exception request may not be required.
  • If neither applies, proceed to 5.

5: Fill out an exception request, if needed

Fill out an EIR Accessibility Exception request for routing and review by university leadership, taking care to establish the appropriate means of providing accommodations within your unit. 

6: Assign responsibiity for facilitating accommodations

When utilizing any EIR that does not fully conform to W3C Worldwide Consortium (W3C) Web Content Accessibility Guidelines 2.1 (WCAG 2.1), Level AA (and functional performance criteria when applicable,) make sure you note the specific means of accommodations for individuals with disabilities. This responsibility, along with facilitating the actual accommodation, should be assigned to someone within your unit, so that equitable access to EIR is ensured.

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